Job Opportunities

Archives Intern


Internship begins Fall 2023. This is a flexible, part-time, temporary contract position with regular working days
scheduled at mutual convenience. This internship can be used to satisfy degree requirements, and
total hours and project scope can be adjusted to meet them. For an 80-hour internship, the intern will schedule a day a week or 2 half days a week for 10 weeks. The internship will take place primarily on site since they will be accessing physical files that cannot be removed from the premises. Internship activities that do not require working with collections onsite may be conducted remotely.


Application Process:

Send a letter of interest describing your qualifications and interest in the
internship to A resume may be included but is optional. Students and recent college graduates from communities currently underrepresented in the archives or related field are strongly encouraged to apply. Position open until filled.


Job Summary:

Process archives collections in various media including photographs, scrap books, architectural drawings and documents. The intern will have access to the archives expertise of Jodi Silvio with the Research Archives at SRP. The position pays $14/hour to a max of $1120, payable monthly
upon successful completion of hours.


Duties and Responsibilities:

      • Process archival collections.
      • Research best practices for handling different archival media.
      • Follow procedures for ensuring the security of the collection.
      • Foster a positive work environment through courteous, respectful, and helpful interactions
        (in person, on the phone, and in email) with co-workers, visitors, and donors.
      • Such other duties and functions as the Curator might assign from time to time.
      • Track and submit internship project hours.

Projects May Include:

Process a small archival collection consisting of photographs, scrap books, architectural
drawings and documents. Processing may include reviewing materials, developing an arrangement plan, writing a finding aide, researching best practices, arranging and labeling materials, creating an inventory of oversized documents, digitizing photographs, writing a blog post and posting finding aide on public archives sites (up to 80 hours).


Skills and Knowledge

      • Basic archival theory and practices
      • Technology: Microsoft Office, Past Perfect or other collections software a plus
      • Oral and written communication
      • Organizational skills and consistent attention to detail


      • Recently graduated with or actively pursuing a bachelor’s or master’s degree with an archives specialty or related field.
      • Experience with small museums or history organizations a plus.
      • Ability to comply with Foundation’s Collections Management Policies.

Physical Demands:

      • Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
      • Able to communicate verbally or in writing. Able to understand instructions aurally or in writing.
      • Required to stand, walk about, and climb stairs and ladders up to 20% of the day.
      • Occasionally required to bend, stoop, kneel, or crouch, use hands and arms for reaching and simple grasping.
      • Occasionally required to lift and/or move up to 20 pounds (file boxes, oversized maps, etc.).
      • Accommodations are available upon request.

Work Environment:

The noise level in the work environment is usually quiet but may become loud during high customer volume or special events. Work is usually performed indoors in a climate-controlled environment; however, occasional work may be performed outside under natural conditions (special events, etc.).


This position is funded by a generous grant from the Arizona Archives Alliance.

Heritage Square Foundation is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, veteran status, and other legally protected characteristics.